Guidelines for Zonal Chapter
GUIDELINES
FOR ZONAL CHAPTER
Participation
All
the members of the Society can attend the Zonal Meeting and participate in the
symposium. Non-members can also participate subject to their registration
as Associate Member, for which they have to pay a sum of Rs.
500.00 as fee. Associate members are not eligible for getting the journal
Indian Phytopathology as well as publications for their research papers in the
journal.
- Admission fee (For new members only): Rs.
100.00 (Rs. One Hundred only)
- Annual Membership: Rs. 1500.00 (Rs. One
Thousand Five Hundred only)
- Annual Student Membership: Rs. 1000.00 (Rs.
One Thousand only)
- Life Membership fee: Rs. 12,000.00 (Rs. Twelve
thousand only)
(Life Membership can be paid in maximum of two
instalments within the financial year. GST @18% is applicable on all
membership/registration fees). Membership fee collected will not be
utilized by the Zonal Chapter. It will be deposited to Indian Phytopathological
Society HQ at Delhi.
Details
of the meeting (venue, dates, deadline for paper submission, symposium topic
etc.) should reach HQ by the end of April, so that it can be included in the
First Circular for National Meeting. All Zonal Meetings should be organized
before the Annual Meeting of the Society.
Zonal
President and Councillor are paid II class AC rail fare + Rs. 500/- DA (Subject
to a total of Rs. 2500/-) for attending the Annual Meeting of the Society. This
is also applicable for mid-term E.C. Meeting, if not claimed from any other
sources.
Prof. M.J. Narasimhan Merit Academic Award
Zonal
Chapter should organize a contest among the zonal members during their Zonal
Chapter’s Meeting for preliminary selection of contestants. Only two names from
each Zonal Chapter will be recommended by Zonal President for final contest to
be held during Annual Meeting of the Society. The age limit for the contestant
would be 35 years. Selected contestant will provide an abstract upto 200 words
alongwith brief biodata to the Secretary, Indian Phytopathological Society
through Zonal President. Abstracts of all the contestants participating in the
Annual Meeting will be published in the journal. Society will award a medal to
Award recipient and Commendation Certificate to other contestants. Society will
publish the paper of awardee. The award recipient will submit full-length paper
(as per IPS guidelines) for its publication in Indian Phytopathology. There is
no restriction of the age of co-author, if any. The paper should be submitted
on floppy alongwith a hard copy.
All
the contestant/recipients should be the member of the Society during the year
of presentation. Associate Members are not eligible for contest. The
certificate for award will be given only to the person presenting the paper.
The contestants will have to give the under mentioned certificate furnishing
the age proof and bonafide work done by the contestant, not presented &
published earlier.
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To Whom It May Concern
It is
to certified that the paper entitled “……………………………………………………………………………….”
presented for Prof. M.J. Narasimhan Merit Academic Award contest
for the year (……………….) pertain to the major work done by the candidate .
It is further certified that the work has not been published and presented
for any other award till date and contestant is below the age of 35 and
member of the Society.
Signature of student
Chairman/Advisor/ Guide of the student Forwarded by Zonal President/Councillor
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The
following are the rules and regulations for the awards
1. The award will be given to the best paper
presented at Annual Meeting of IPS.
2.
All the contestants/recipients must be member of the IPS and under the age of
35 years.
3.
The awards will be judged by a committee appointed for the purpose and their
decision will be final.
4. The certificate for the award will be given
only to the person presenting the papers.
5.
The recipient of an award will be consider for subsequent awards only after a
lapse of two years.
6.
If the work presented relates to a thesis or award of any degree the concerned
student should present the work and not the guide even though he/she may also
be below the age of 35 years.
7. Preference would be given to work carried out
under Indian conditions.
8.
The time for the award shall be 15 minutes.
APS Travels Sponsorship for Ph.D. Students
APS
Travel Sponsorship for Students has been instituted. The purpose of this award
is to encourage plant pathology students pursuing a doctoral degree in India,
who are members of IPS, to attend the APS Annual Meeting or other APS
sanctioned meeting if deemed appropriate by the Indian Phytopathology Society
and APS Foundation Board. The award has been established with contributions
from Plant Pathologists of Indian Origin. Students will compete at the zonal
competitions in India, and the awardee will be chosen from the top student
presenters at these zonal competitions. The fund will reimburse the awardee for
return airfare from India to the meeting venue, accommodation, and incidentals.
The awardee is expected to bear the cost of meeting registration.
The
terms and conditions for participating in APS meeting is as follows:
1. The fund will reimburse the awardee directly
by APS for return airfare from India to the meeting venue, accommodation and
incidentals.
2. The awardee is expected to bear the cost of
meeting registration.
3.
There will be no financial liability of the IPS.
4. All the contestant/recipients should be the
member of the Society during the year of presentation.
5. The contestants will have to give a brief
biodata, the certificate furnishing the age proof and proof of pursuing Ph.D.
(First to Third year only) and one page a short paragraph, stating how
participation in the APS meeting will lead toward achievement of their
professional goals.
6.
The award will be given to the best paper presented at Annual Meeting of
IPS.
7.
The awards will be judged by a committee appointed for the purpose and their
decision will be final.
8. The award will be given only to the Ph.D.
Student presenting the paper.
9.
The time for the award shall be 15 minutes.
10.
In service candidates are not eligible for this APS travel award
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Important Note: All the
contestant/recipients should be the member of the Society during the year of
presentation. Associate Members are
not eligible for contest. The contestants will have to give a brief biodata the
certificate furnishing the age proof and proof of pursuing Ph.D. (First to
Third year only) and one page a short paragraph stating how
participation in the APS meeting will lead toward achievement of their
professional goals. |
S. Nagarajan - IPS Travel Sponsorship for Ph.D. Students
Purpose
of the Award
(i) This
award shall be considered as human resource development for the future of plant
pathology in the country.
(ii) The
Society provides travel sponsorship to eight Ph.D. pursuing students, one each
from eight zones of IPS, to promote their participation in Annual Meeting and
National Symposium of the Society in India, as per terms and conditions given
below.
Periodicity
and Value of the Award
(i)
The Award is annual to attend the annual meeting of IPS from eight Zonal
Chapters.
(ii) This
consists of “To and fro 3rd AC train fare “by shortest route on production of
proof of travel.
(iii)
Waving off of the registration fee.
Conditions
of the
Award
(i) The
candidate should be below 30 years of age.
(ii) The
candidate should be a member of IPS prior to the selection by the Zonal chapter
(iii)
In service candidates, and candidate getting fellowship from any sources, are
not eligible
(iv) Certificate
of major adviser countersigned by Head of the Department/Institute shall
accompany the recommendation from the Zonal chapter.
Eligibility
of the Award
A
student member of the Society pursuing PhD degree in Plant Pathology from eight
zones.
Selection
of candidates and conditions for the award
(i)
It is to encourage young researchers to participate in the national events of
IPS from all the eight zones of the country.
(ii) The
selection shall be made by the Zonal president and Zonal Councilor in
consultation with the department where the student is pursuing PhD based on the
information/documents submitted with application to the Zonal President.
(iii)
The contest shall be in the form of presentation for ten (8+2min) before a jury
of three members appointed by the Zonal President and Secretary. The candidate
shall present for eight minutes and answer questions for two minutes. The
decision of the jury shall be final.
(iv)
Normally, second- or third-year student is preferred as there should be
substantial research data to present in the annual meeting.
(v) The
recommendations from the Zonal Chapters may be sent to the Secretary IPS for
including in the programme.
(vi)
The applicant for travel grant for IPS Annual meeting shall not be economically
sound or employed anywhere or receive travel grant from other sources.
(vii)
The contestant for this travel sponsorship for IPS annual meeting shall not
contest for any other contest that year conducted by IPS. This is to avoid
students trying for multiple awards in the same year and to promote “one person
one award” concept.
Administration
of the Sponsorship
The
concerned Zonal chapters of the society shall send nominations and shall be
accepted by the Secretary IPS/ Executive committee of IPS.
Presentation
by the students
(i) The
Annual meeting Technical papers screening committee may accommodate the eight
candidates receiving travel sponsorship either in oral/ poster session.
(ii) Each
of the students nominated from the zones shall make a presentation
(oral/poster) in the relevant technical sessions.
(iii)
Presentation is compulsory to claim the travel sponsorship.
Finance & Accounts
The
Zonal President and Councillor shall have to generate their own funds for
conducting their zonal Chapter Meeting. The Zonal Chapters are requested to
raise funds, required to continue the timely publication of the journal and to
meet editorial expenses. It was discussed and approved in the 63rd Annual
General Body Meeting held on Dec.14, 2010, that “Minimum 10% of the
registration fee and the unspent balance amount generated during the zonal
symposium be returned to the Society for the improvement of the activities of
the Society”. The assistance received will be duly acknowledged in the
forth-coming national symposium and audited account of the Society. The audited
statement of the Income and Expenditure Account of the zonal symposium be
submitted to IPS HQ by the end of the February.
The
Society's account will be used for any kind of financial transactions for
organizing the zonal symposium (registration fee, sponsorship, financial
assistance, membership fee). The below-given bank details and registration fee
information has to be included in the circular of the symposium. The payment of
the expenditures incurred in the symposia will be made by the IPS HQ after
submission of the bills and it should be noted that the expenditures should not
exceed over the receipts.
Bank
details
|
Name of the Account holder |
Indian Phytopathological Society |
|
Name of the Bank |
Canara Bank |
|
Name of the Branch |
Pusa Campus, IARI, New Delhi 110012 |
|
Account Number |
90292010005900 |
|
RTGS/NEFT/IFS Code |
CNRB0019029 |
|
MICR Code |
110025041 |
Zonal Chapters Report
The Zonal President/Councillor will be invited to present the zonal report in Executive Council Meeting as well as in the Annual General Body Meeting of the Society.
|
M.J. Narasimhan Merit
Academic Award contest Marking
sheet |
||
|
1. |
Introductions |
10 Marks |
|
(a)
Importance of Problem |
5 marks |
|
|
(b)
Review & background information |
5 marks |
|
|
2. |
General
presentation |
10 Marks |
|
3. |
Slide,
projection, diagrams, graphs (Quality and clarity) |
10 Marks |
|
4. |
Future
prospects of the problem |
10 Marks |
|
5. |
Conclusions
and sum up of presentation |
10 Marks |
|
|
Total |
50 Marks |
|
|
Name of Evaluator :
____________________ Address :
_____________________________ _____________________________ _____________________________ |
|
|
TO WHOM IT MAY CONCERN It is to certified that the paper entitled “………..…………………………………………………………..…
…………………………………………………………………………………………………………...…” presented for Prof. M.J.
Narasimhan Merit Academic Award contest for the year (………..) pertain to
the major work done by the candidate …………………………………. It is further certified
that the work has not been published and presented for any other award till
date and contestant is below the age of 35 and member of the Society. |
|
|
Signature of student |
Chairman/Advisor/Guide of the student |
|
Forwarded by Zonal President/Councillor |
|
|
APS-IPS Travel Sponsorship Award contest for Ph.D.
students Marking
sheet |
||
|
1. |
Introductions |
10 Marks |
|
(a)
Importance of Problem |
5 marks |
|
|
(b)
Review & background information |
5 marks |
|
|
2. |
General
presentation |
10 Marks |
|
3. |
Slide,
projection, diagrams, graphs (Quality and clarity) |
10 Marks |
|
4. |
Future
prospects of the problem |
10 Marks |
|
5. |
Conclusions
and sum up of presentation |
10 Marks |
|
|
Total |
50 Marks |
|
|
Name of Evaluator :
____________________ Address :
_____________________________ _____________________________ _____________________________ |
|
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Note: Candidates are requested to provide the
following documents |
|
|
i. |
Short paragraph stating how participation in the
APS meeting will lead toward achievement of their professional goals |
|
ii. |
Abstract to be presented |
|
iii. |
Date of registration/enrollment in Ph.D. (Copy of
registration required) |
|
iv. |
Brief biodata alognwith recent passport size
photograph |